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Documents
The Documents
Area enables Councillors to have a central and private area for
all common documents on the internet. Members can elect to
have emails
sent to them each time a
new document is uploaded.
1. Where is the Documents Area?
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Log in to the Secure Area
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In the left hand menu click
Documents
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The Documents screen is arranged like
Windows Explorer
2. How do I view the Files?
On the left side of the Documents screen is a
list of the Folders. Each folder contains files. To view
the files:
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Click on the name of the Folder (rather than
the picture of the folder)
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The Files for that folder will then appear
on the right side of the Document screen
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The Files are displayed with the following
information: Name, Size, Type, Modified and Delete (Delete will
depend on your permissions)
3. How do I Open/Download a file?
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First find the file as in points 1 and 2
above.
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Click on the Name of the
file
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This will open the file in your browser
4. How do I Save a file?
The are 2 options.
A. Open the file as in
point 3 above.
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For Word documents, click
File, Save As in your Browser to
save the file onto your computer
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For pdf documents , click the Save icon in
the Adobe viewer window (far left of screen)
B. View the file as in
points 1 and 2 above
5. How do I Upload a File?
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Go to the Documents area as in point 1
above
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The Folders will be listed on the left side
of the Documents Screen. Click on the Name of the Folder
where you want to upload a file to (not the image of a
folder).
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Click Upload File (just
above the Folders heading)
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Click Browse... to select a
file on your computer or network
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Select your file, click Open
(Spaces or characters eg & * / are not allowed
in filenames)
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Click Save and
Upload
6. How do I Delete a File?
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View the file as in points 1 and 2
above
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In the right side of the row corresponding
to the file, click Delete? marked with a red
X
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You will be asked to Confirm the deletion of
the file, click Yes.
7. Can I replace / rename / move a File?
No, the file must be first deleted then uploaded
again.
8. Who has access to the Documents?
All members of the Secure Area can access all the
documents.
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